Employment Opportunities

Title: Administrative Assistant/Bilingual
Reports to: Executive Director
Hours: 10 am to 6 pm; full-time salary with some benefits, or an independent contractor arrangement for 40 hrs a week (negotiable).
Benefits: Benefits for full-time salaried staff include partial health insurance coverage, paid holiday and vacation time.

Job Summary: The Administrative Assistant  is responsible for the management of the administrative office and supports the daily work of management, production, development, and marketing staff.

Duties and Responsibilities:
1. Works closely with the Executive Director on financial management, including preparation and filing of vendor pay requests, preparation of bank deposits, annual audit preparation, and coordinating work with the organization’s accountant/bookkeeper.
2. Assists Executive Director  with correspondence, filing, and tracking grant funds;
3. Acts as a liaison to the Box Office Manager, taking phone reservations, pulling seats from the online ticketing system (BOT), and preparing ticket envelopes.
4. Reviews box office reports, does reconciliations,  and shares information on attendance and ticket income with staff.
5. Manages GALA’s NEON CRM (customer relationship management) system to maintain the most accurate mailing list.  This is co-managed with Marketing staff.
6. Manages and maintains office systems, including telephones, fax and computer systems; handles inventory and orders supplies; answers phones, takes messages, and handles administrative updates; assists with database updates.

• Must be fully bilingual (speaking, reading, writing) in Spanish/English
• At least two years of college experience or comparable work experience
• Strong organizational and communication skills; flexible and mature interpersonal skills; initiative; a strong work ethic; and the ability to work alone and within a group
• Strong computer skills in MS Word and Excel, and experience creating written reports
• Experience with management of a CRM system
• Flexible and mature interpersonal skills, initiative, a strong work ethic, and the ability to work alone and within a group
• Adobe Photoshop and in-Design, knowledge of HTML not required but a plus
• Experience working in a performing arts, not required but a plus

TO APPLY: Submit cover letter and resume by January 31, 2018 to Rebecca Medrano, Executive Director via email at rebecca@galatheatre.org.

No phone calls, please.

GALA Hispanic Theatre is an equal opportunity employer.  GALA will not discriminate and will take affirmative action measures to ensure against discrimination in employment, recruitment, advertisements for employment, compensation, termination, upgrading, promotions, and other conditions of employment against any employee or job applicant on the basis of race, religion, color, national origin, or sex.

GALA Theatre
3333 14th St NW
Washington, DC 20010
Phone:(202) 234-7174
Email: info@galatheatre.org
Tickets online: GALA Ticket Box
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